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TENDER - SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF 570kVAr REACTOR AND RING MAIN UNIT (RMU) ON THE EXISTING 22kV CARNARVON SPIRAL, LOSBERG, CARNARVON (RE-ADVERTISEMENT)

BID INVITATION NOTICE

The South African Radio Astronomy Observatory (‘SARAO’) hereby invites submissions for the following tender -

Bid Number: NRF/SARAO SKA1/60/2025-26
Bid Description: SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF 570kVAr REACTOR AND RING MAIN UNIT (RMU) ON THE EXISTING 22kV CARNARVON SPIRAL, LOSBERG, CARNARVON (RE-ADVERTISEMENT)

CIDB Grading: It is estimated that contractors must have a CIDB contractor grading designation of 4EP, or higher

Bid Closing Date and Time: Thursday, 30 April 2026 at 12.00PM

BID CLARIFICATION MEETING AND SITE INSPECTION

Meeting 1

A compulsory online bid clarification meeting will take place as detailed below –

Date: Friday, 27 March 2026
Time: 10.00 AM

Registration & Meeting Link: To register in advance for the briefing session, click on the following link:

https://ska.zoom.us/meeting/register/fUcxXzXNSyenaR3Xkcp-7w

After registering, bidders will receive a confirmation email containing information about joining the meeting.

Meeting 2

A compulsory site inspection will take place as follows –

Date: Tuesday, 14 April 2026
Time: 10.00AM
Venue: Meet at Klerefontein Support Base - GPS Coordinates: -30.96922, 21.98906

Thereafter, drive to the site inspection at the Losberg Karoo Array Processing Building (KAPB), GPS Coordinates 30°45'22.46"S21°25'59.95"E

The site inspection will be open to Main Contractors only. A maximum of two (2) representatives from each Main Contractor will be permitted. Following the site inspection, it is incumbent on Main Contractors to ensure that they relay the discussion points to their subcontractors.

Bidders are responsible for arranging their own logistics to attend the site inspection at Klerefontein Support base and Losberg.

NOTE - Any bid submitted by a bidder not represented at the online clarification meeting and site inspection will be rejected. Persons attending the compulsory clarification meeting and site visit must be duly authorised to represent the bidder.

NOTE: As this is a re-advertisement of the tender, bidders who attended BOTH the previous
compulsory online clarification and site inspection are not required to attend again. The
attendance register from both meetings will be utilised for record purposes.

PREFERENTIAL PROCUREMENT SYSTEM:
The 80/20 price and preference points system, as prescribed by Section 4 of the Preferential Procurement Regulations, 2022 issued under the Preferential Procurement Policy Framework Act, (Act No 5 of 2000) (PPPFA) will be applied to evaluate this bid.

EVALUATION CRITERIA:
Only tenders which satisfy the minimum functionality thresholds in Stages 2.1 & 2.2 of the Functionality Evaluation will be evaluated further on price and preference. Failure to do so will result in a bid being held to be non-responsive and, therefore, disqualified.

BID SUBMISSION:
Electronic submissions must be sent to tenders@sarao.ac.za on or before the closing date, Thursday, 30 April 2026 at 12.00PM.

Bids received after the closing date and/or time will be disqualified.

Bids must be submitted in separate electronic folders, one with the compliance and technical response, and the other with the financial response. Technical submissions must be in searchable PDF format.

Bidders may use WeTransfer, Dropbox or Google Drive to submit their bid submissions.

The bid documentation may be accessed on the SARAO website: http://www.sarao.ac.za/tenders/, or the National Treasury E-tenders portal: http://www.etenders.gov.za

BID ENQUIRIES:
Bid enquiries may be directed to tender-enquiries@sarao.ac.za.

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